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software for oilfield

Randy Coy, President

Ranken Energy Corporation, 

Edmond, OK

"So far the Greasebooks have been very easy to transfer to. I haven’t had any complaints from the pumpers. I really like how the app makes the pumpers be accountable for the oil. I cant tell you how many times their old gauge sheets would have gauges that were so messed up and then throw a run ticket in there – it was a nightmare to sort out! With GreaseBook, it makes my guys correct any errors.Thanks for everything!"

According to Bloomberg, 80% of small businesses fail in the first 5 years. So, of the several hundred oil and gas operators who got their start last year, 80% will have failed by the time they reach their 5th anniversary.

Now, for those of you who’ve been operating for longer than 5 years, don’t breath a sigh of relief just yet because here’s the good news: of the remaining 20% of business that made it past this 5th year watermark, a full 80% of those businesses will go out of business in the following 5 years.

So, if the first 5 years don’t kill you, the second 5 absolutely will. 

Nice to think about, isn’t it?

So, what is it that causes all this failure in oil & gas?

Is it the economy? The EPA? Is it that we just can’t find good people? Maybe your lousy business partner? Could it be your lack of capital? Or, the price of crude?

I’m going to suggest that none of these causes are the reasons operators fail in this business...

I’m going to suggest it has almost nothing to do with the economy, the EPA, your inability to find the right people, your lousy business partner, your lack of capital, or the price of crude.

In reality, it has everything to do with something significantly deeper and significantly more important and most operators seem unwilling to look at the fact of it.

The problem in oil and gas ladies and gentlemen, is the people who own these businesses. The problem in oil and gas is that so called ‘oilman’. 

The problem is, people who go into business for themselves in oil and gas simply don’t know what they’re doing, and they create chaos and catastrophe every place they look.

It’s the same problem that exists behind the doors of every independent operator in America from Bakersfield to the Utica, and from the Bakken down to Corpus Christi, Texas.

The fact of the matter is these oilmen are not entrepreneurs.

If they’re not entrepreneurs, then who the hell are they?”, you ask.

I’m going to suggest most oilmen have a set of skills that got them in the business in the first place. Whether they be an engineer, a landman, geologist, geophysicist, whathaveyou – they’re essentially a technician.

And, each and everyone of these technicians believing that because they understand how to do the technical work of operating oil & gas wells, that they also understand how to run a business that does that technical work.

And it couldn’t be further from the truth.

An Oil and Gas App for (Broken) Operators

Quick Recap:

Most oilmen have a set of skills that got them in the business in the first place. Whether they be an engineer, geologist, field supervisor, or geophysicist – they’re essentially a technician. And, each and everyone of these technicians believing that because they understand how to do the technical work of operating oil & gas wells, that they also understand how to run a business that does that technical work.

There is absolutely no difference between a big business and a small business. A big business is simply a small business that did the right thing.

Systems are the leverage every oilman needs, yet so few have. And, we must refine these systems before adding people. Adding people to a refined system multiplies output; however, using people as a fix to a poor system multiplies your problems.

By enabling management to focus on higher-level strategy rather than the day-to-day minutia of their operations, oil and gas production software developed for easy use by the pumper dramatically increases ROI. In fact, it's not uncommon for operators to report a 2-4% increase in production and a 10% reduction in operating overhead.

"New Technology Development of the Year!"

Today, I’m delighted to write about a particular subject that is very near and dear to my heart: why most oil and gas operating companies don’t work, and what to do about it.

I don’t know if you’re familiar with the statistics, but it’s very important we understand the condition of the independent oil & gas operator as it is rather than as people would like to think it to be.

According to the IPAA’s Economic Report on the ‘Profile of the Independent Producers’, there are 9,000 operators in business in the oilfield today (personally, we think this is a bit low – our estimates are closer to 20-30K operators…)

Anyways, according to the IPAA the average number of workers employed across these 9,000 operators is 12 people. That said, we’d classify 90% of oil and gas operators as ‘small businesses’.

What’s interesting, is each year hundreds of oilmen open up shop with the absolute certainty that they’re going to change their lives, change their fortunes, become completely independent, and “get rid of the boss”. 

Unfortunately, what ends up happening is they go to work for a lunatic: THEMSELVES. And, in the process create a wake of disaster.

You see, what these operators don’t understand are the statistics… they don’t understand just how much the odds are stacked against them. And, if they understood what it meant to go into business for one’s self, how challenging it can be produce oil and gas, what it means to be a small operator, they’d pile their money back into their 401K, return the money of their investors, and keep the job they’ve got.

And the reason I’m going to suggest that we have a problem in oil & gas today – and it’s an extraordinary problem of the dimensions most people simply don’t realize – is the people going into business aren’t who we think them to be…

From Sharecropper to the Pages of Forbes Magazine

Command and Control Your Operations, through Oilfield App or Otherwise

"Over the last year, the GreaseBook Oilfield Management Software has given me the ability to take on a considerable amount of supervision of the company. Now, I don’t have to rely so heavily on our contract field supervisor. In fact, I compared our company costs from 2013 with those of 2014, and we have been able to reduce our costs by more than half. And, those reduced costs include our 2014 GreaseBook charges! Thanks for developing this tool!!"

Susie Agee, Vice President 

Marsh Oil & Gas Co.

Pauls Valley, OK

"Initially, we thought there may have been an issue with the GreaseBook. However, it was the app which ultimately enabled us to weed out any incompetence in the field. With the app, everyone is held accountable... our pumpers, haulers, and our service companies. Now, we've got some very qualified folks in the field – and we've got the information to prove it."

Oil and Gas App -celeration: A Killer App for Oilfield Operators

So, Who is the Oil & Gas Operator?

Dustin Wyer, Operations

Val Energy,

Wichita, KS

Knowing how to do the work in your operations has nothing to do with creating an operating company that works. Much less, one that works for YOU.

And, this is the fatal assumption behind the failure of almost every single operator you walk into, because the owner of that business, the founder, the oilman does not start a business as an entrepreneur would. 

The founder of that business starts the business for absolutely the wrong reasons.

The founder starts a business to get rid of the boss. Because he’s working for someone else, and every day, he’s getting up, and he’s doing it, doing it, doing it.

A master engineer. A master geologist. A master landman. 

And he’s saying to himself, “why am I doing all this for somebody else? I should be doing this for me. Hell, any dummy can run an operating company – I’m working for one!”

And knowing that, you start an operating company – to get rid of the boss – and in the process do what you never should have done which was to create a job for yourself.

So for the purpose of this monologue I’d like to suggest that most operating companies aren’t companies at all, but simply a job for the oilmen who create them.

And it’s the worst job of all: working 12 hours a day, 7 days a week, doing it, doing it, doing it.

Why? Because a master engineer, a master geologist, a master landman is so accustomed to working it, working it, working it that he doesn’t have the faintest idea of how to create an independent operating company that works for him.

The oilman simply creates a job that depends upon himself and continues to do it over and over and over again until he or she simply doesn’t wanna do it anymore. 

Most operating companies imprison the oilmen who create them. And we’re suggesting it doesn’t have to be that way. 

The problem with American Oil and Gas – and American Oil and Gas is the Independent Operator – is that most independent operating companies don’t work, the oilmen that own them do.

And they continue to do it until they just don’t care anymore. Until they run out of steam.

So, as a fellow business owner, I’d like to ask you something: what do YOU do everyday?

Let me take a guess: You pick up the phone, you open the doors, you sweep the floors, you’re doing it, doing it, doing it – whatever has to be done my guess is that you do. Why?

‘Cause somebody’s gotta do it, and who better than you?

Can’t find people who work as hard as you? They come in late. They go home early. There’s no accountability. The problem of people. The problem of money. The problem of the price of oil. The problem of this. The problem of that.

And the problem is: every oilman goes into business KNOWING that every aspect of his operations is going to be built on his or her personal skills.

I am my business!”, most folks exclaim. “If it wasn’t for me, there wouldn’t be a business!” 

And, in the process, most oilmen label themselves in a way they never thought they would…

Well friend, allow me one more question: what happens when you don’t wanna do it anymore? 

Or, you get too old and simply can’t? 

That’s right, you’re out of business.

I wanna talk about a man whom I’m sure you’re familiar with. He’s on the list of the nation’s 10 most wealthy oilmen.

On that list, you have such names as the Koch brothers, the Hunts, George Kaiser and the like. 

However, of the 10 wealthiest oil and gas men (and women!), only 2 are self made: 

Jeffrey Hildebrand of Hilcorp Energy (Houston, Texas) and the other who’s the focus of our story today: Harold Hamm of Continental Resources in Oklahoma City.

When we talk about Harold Hamm while addressing small and mid-sized operators, most of them roll their eyes and ask, “what the hell are we talking about Harold for? I mean, I’m not Harold, I’m not Continental Resources, and quite frankly I don’t wanna be Continental Resources...”

"GreaseBook’s oil sales report with run ticket images alone saves us 3-4 days a month. In fact, we know what our purchaser owes us (and what they’re missing) even before they’ve sent us our statement... Now that they know we're watching our account so closely, we find even less mistakes on their part because they know we’re holding them accountable!"

We get it. However, we ask that you entertain something for a moment: will you agree with us that Continental Resources is a relatively successful company? You’ll most likely agree with an emphatic, “Yes”.

Last year, Continental Resources extracted 82,000,000 barrels of oil. That’s 225,000 bbls of oil per day, 9375 bbls of oil an hour, 156 bbls of oil a minute.

Harold makes more oil in a minute than a most of us reading this article will produce all day.

At $50 oil, that’s $11 million/day, every day.

Can you see that? I mean, how’d he do that??

Love him or hate him, that’s not bad for a dude who was born in Lexington, OK, to a family of sharecroppers who started his professional career as a gas station attendant. 

You gotta wonder, what did that guy know?

Harold knew one critical thing that separated from everyone else reading this article: there is absolutely no difference between a big business and a small business.  

A big business is simply a small business that did the right thing. And, if we’re able to act in the beginning as if this business were already complete, only then would we have a shot at replicating Harold’s success.

Harold didn’t go to work in Continental Resources, he went to work on Continental Resources to replicate the picture of the future Continental he held in his mind. Let me say that again because it’s so critical: Harold didn’t go to work IN Continental he went to work ON Continental oil to replicate the picture of the future Continental he held in his mind.

Ladies and gentleman, what I’m suggesting is this: it’s not the tech, not the tool, not so much ‘the digital oilfield’ that 99% of independent operators are missing in their operations today, it’s the entrepreneurial mindset.

The point is so very simple, but so extraordinary difficult to grasp. The entrepreneur has a picture of a business ‘out there’ which she works toward, an almost tangible vision they can see and hold out in front of them.

Most oilmen are their business. They can’t separate themselves from it. They get up and they do it. They get up and they do it. They get up and they do it. They can’t imagine it getting done without them.

Being engineers, geologists, landmen they have an extraordinary focus on the work at hand. 

But, being an entrepreneur means having an extraordinary focus on a vision of a business that works. 

So what’s necessary to change your operations? 

It’s quite simple really: change your point of view.

And that’s really what I want to do here today. As a matter of fact, I’m not going to be talking about how to do any of this – I’m going to be talking about what needs to be done.

“What needs to be done?”, you ask.

What needs to be done is to create an operating company that works. To go to work ON your business not IN your business to get a business that works without you.

If you can find a way to produce a business that works without you, your life would change overnight.

That said, today we’re going to take your out of your experience and put you in a totally new one. 

Ladies and gentlemen, I’m going to suggest that ‘systemizing your business’ is the solution.

Said differently: whether it’s an oil and gas application or oil and and gas app (like GreaseBook), the system runs the business and the people run the system.

Understand, systems are the leverage every oilman needs, yet so few have.

Through systems – or even better, an oil app of sorts – you’ll have the opportunity to command a ‘turn key’ operation. What’s a turn key operation? 

A turn key operation is a system of integrated components that work in an absolutely predictable fashion every single time.

And, you’ll find 4 levels of components baked into any turn-key system worth its salt. Let me describe them for you:

The First Component

The first level or foundational level, is ‘how we do it here’ via oilfield app, or otherwise. What’s true of every exceptional company is that they have a way of ‘this is how we do it here.’ 

This is how we do it at Amazon. This is how we do it at Apple. This is how we do it at Google. This is how we do it at Uber. This is how we gauge. This is how we record our gauges. This is how we hold our purchasers and service companies accountable. This is how we submit our tickets... 

Funny enough, this is precisely what differentiates these companies from everyone else. Why?

Because nobody else has a ‘way of doing it’.

The Second Component

The second component is the system by which you recruit, hire, and train people to use the first system. 

How do we recruit and hire our pumpers? Our production techs? Our admins? 

Because all the companies outlined above have just such a system. Because the biggest problem in oil & gas operating is that we build businesses around people rather than around functions. And, when a person leaves the business collapses. 

Oilman #1: “OMG, Sandy left! Now whadawedo?!

Oilman #2: “Heck, let’s get another Sandy! What did Sandy do?” 

Oilman #1: “EVERYTHING!!”

So you run an ad: 

WANTED: Someone to do everything. $15.00 an hour. Expert at production, expert at accounting, expert at run ticket reconciliation, expert at cracking the whip on our pumpers, geo tech, expert at dropping my shirts off at the dry cleaners and expert at picking them up...

And you know who answers that ad? 

Not a fucking soul.

So, you hire 3 people to replace Sandy, and you say to yourself, “oh, i didn’t realize. . . “

However, with the right oil and gas app in place, an oil field app that’s simple to use and systematizes the dissemination of data among everyone on your team, your next Sally, Randy, or Joey can be geared up and start contributing not in a matter of weeks or months but a matter of minutes.

That is the beauty of the system.

The Third Component

The 3rd system is a system by which you manage these first two systems. This is your management system. To do what? 

To monitor the USE OF THE SYSTEM, to discover flaws in your oil operations, in your people. Why? 

Because the most extraordinary operators we know of are focused on finding a better way. To do what? 

To do what they do. Which is? 

Produce oil and gas in the most cost effective manner possible. To maximize profit.

And only through your management system is the oilman able to achieve a sense of control that he doesn’t have anywhere else. 

He can’t control the price of oil, that said he must control the only thing he can: his operations. His system! The clean workings of his machine.

And unless you like increasing your overhead and throwing more bodies at a problem, the best way to obtain transparency throughout your operations is through data… data that only an oil and gas app can provide.

The Fourth Component

Finally the 4th system, in this hierarchy of systems is what we call the Business

Development System. The system by which we are innovating, quantifying, and

orchestrating what needs to be done in our business to reach Maximum Profit.  

  • Innovation: finding a better way. 
  • Quantification: measuring just how well it works. You have to quantify to be able to improve.
  • Orchestration: making sure that it works that way every single time by eliminating discretion or choice at the operating level of our business amongst our pumpers, admin, production techs, what have you.

Fortunately, this is what oil and gas apps do best. Because unlike humans, only software can accomplish the same tasks millions of times without making a mistake, without becoming distracted, without relinquishing its accountability.

By the way, in no way are we advocating getting rid of people through use of oil field apps. We’re simply suggesting to further leverage the human element via software and more progressive oilfield technology to enable you to extract the most amount of profit and efficiencies from your team as possible!

We make a point of this because traditionally, how have operators solved their growing pains? They’ve simply thrown more people at the problem. And this is precisely where we get into trouble…

Understand, we must refine the system before adding people. Adding people to a refined system multiplies output; however, using people as a fix to a poor system multiplies your problems.

If you’re simply delegating to others before reevaluating the process, you’re now simply wasting somebody else’s time as opposed to your own.

Bobi Posey, Admin

Phoenix Oil & Gas, Inc.

Seminole, OK

After seeing what was missing in this picture, it became apparent to us that nobody was asking the question, “what’s wrong here?”

In fact, behind closed doors I’ve heard many large oil and gas companies refer to the small independents as “the walking dead”.

And to be quite frank, this got us fired up to go out and do something about it...

To build a world-class system, an oil and gas application that we could bring to any small operator for the cost of a minimum wage employee. To do this we had to invent the perfect system. Something simple, perhaps something in the form of an oil field app. 

We had to take oilfield technology that was a commodity, and turn it into a product. And we felt it was best to start at the foundation of it all: the Pumper. Thus we set out to create the best damned pumper app possible through which we could not only maximize the pumpers contributions but increase the take home pay of the oilman who employs this pumper.

And, we’d need to bring this oil and gas application to every small operator, not to get them to do what we know how to do, but to get them to do what they need to do to produce more oil, to do it for less money, with less people, with more calm.

Because to get where we’re going, we’re going to suggest that you go to work on your operations as those you were going to operate 10,000 wells. That’s right, I’m going to suggest you go to work on your operations as if you were going to scale up to 10,000 wells.

And, as opposed to going to work in your business every single day, go to work as though you were going to create this perfect little prototype that you could scale over and over and over again, and put it into the hands of ANY DUMMY.

Am i suggesting that you’re going to hire dummies, or that anyone reading this article is a dummy? Of course not!

What I’m suggesting is that you do not need to hire experts if you’ve created an expert system that leverages ordinary people to produce extraordinary results. And that’s the secret of success behind every extraordinary entrepreneur.

You’re going to have to think of your business as a prototype to run operations of 10,000 wells. And guess what’s going to happen? 

You’re going to have to solve problems today that you’re going to confront when you acquire well number 2, 20, 200, and 2000. You have to begin to think of the end product of your effort.

And the problem is most oilmen don’t – they simply go to work (fortunately GreaseBook has done a lot of this thinking for you…)

How exactly do you go to work with the end product in mind? Let’s just imagine you’re going to go to work today on your business as opposed to in it. Lets just imagine that today is going to be the very first day of this new business. Let’s just imagine that you’re going to create a system that works, you’re not going to create people that work.

Great businesses don’t happen by accident. What every great entrepreneur understands is that if I have to build a business built upon great people, I’m in trouble. Why? 

Cause they’re gonna end up going into business for themselves.

What we’re looking for is what’s out there by the droves: ordinary people. People who want an extraordinary place to work. Where they can have an opportunity to grow. And, we’re gonna give them that place to build their own personal career USING A SYSTEM in the form of an oil app. What’s more is these folks can help us to innovate that system, to give us feedback on this oil and gas app, to make it work better and better and better.

For whom? For the owner and partners of the company, of course. However, perhaps more importantly, for the employees in that company. Why is this important? 

Because we work in a volatile industry. And what does a better system provide? 

Job security.

Because the next time the price of oil takes a dip – which it undoubtedly will – YOU won’t have to sit there wondering: “is my job in jeopardy?’

Because through your help in working ON the system, you’ll have lowered the marginal production costs, otherwise known as the point at which we shut our wells in. 

Basically, if Operator A manages 100 wells with a staff of five people and Operator B manages 100 wells with a staff of twelve — all things being equal — Operator A wins. His investors win. His employees win. And, the company will carry on in nearly any environment.

Sub $40 oil ain’t party time, but your company isn’t closing it’s doors either.

So the idea for the owner, the idea is to essentially build a money machine. One that works and spits out cash even when he’s not there. 

And, when you’re finally done with this thing, you have a choice, (1) you scale up as big as you want to and instantly stand out in the oil patch like Harold Hamm, or (2) hire yourself a general manager teach him the system and get lost on a boat somewhere.

Just call in every Tuesday and ask, “What are the numbers?” You know what the numbers have to be, right? RIGHT?!

Ask most small operators what the numbers are and they look at you and they’re blank. "What numbers? Who’s got time to count? I’m working!!!!!"

Get yourself a manager, the manager will run the system for you.

Finally, one thing I've found to be true from talking to thousands of operators in this business, is that 90% enjoy the hell out of what they do. Knowing that, once you’ve rolled out this system you yourself can go to work IN the system with the only difference being is now you produce 10X the result with ⅓ of the effort.

Because you’ve got a system that works and you’re working it.

So, what I’m really suggesting is a very simple principle: that the reason most independent operating companies don’t work is because the people that own them DO. 

And they’re doing the wrong kind of work. 

And if they were going to go to work ON their business as an entrepreneur would... with a picture of how the business is going to work without you… to begin to construct it, manufacture it, engineer it, systematize it, can it, so that you could literally hold it in your hand, see it whole, see the business as apart from you rather than a part of you, then what I’m suggesting is that your life would change.

If you could do that in your business so that you don’t become a producer of oil, it produces oil and you manage it. 

What is ‘it’?

Personally, I believe ‘it’ is some manifestation of the digital oilfield, GreaseBook or otherwise. But that’s for you to decide. Why do this as compared to that? Because it lowers our operating overhead.

Hold on a sec, how do I lower my operating overhead?

Well, you’d better find out my friend. Because that’s the business of today's oilman. The market is ruthless, and unless you figure how to produce what you got for less, everything we learned here today becomes irrelevant.

If you get it, and you want it, and you do it this way, everything will change. And mark my words, you’ll be able to carry on in almost ANY pricing environment.

Be the office hero, streamline your operations, and discover why 

some of the industry’s most effective operators rely on 

the GreaseBook Oil & Gas Production Software to do their best work.

With GreaseBook...

Everything in one place

The central place for everyone’s work. All the relevant content from well history to run ticket images, easily accessed.

Get paid your due

Compare a month's worth of oil sales tickets vs purchaser statements vs payments received (and find those inconsistencies!) in just seconds.

Knowledge discovery

GreaseBook acts as your operations watchdog, surfacing any occurrences of skimmed oil or incompetence in the oilfield.


It's on GreaseBook's dime.



If for any reason you decide you don't like the app, tell us within 60 days starting your trial and receive a full refund – no questions asked. 

GreaseBook will write you a check for 110% of app fees paid during trial. 

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