It is March 1st and the RRC Online portal kicks your February PR back with a red banner: “Disposition volume exceeds produced volume on lease 28-1149.” Your accountant has a plane at 4 PM. The pumper is two hours out in Reagan County and says the stock tank gauge on the 14th was “somewhere around six foot two, give or take.” The filing deadline was yesterday.
Form PR is the monthly production report Texas operators file with the Railroad Commission of Texas (RRC), covering oil produced, gas produced, gas lifted, condensate, water produced, oil transported off the lease, and the purchaser on the other end of every run. It is filed online through RRC Online at webapps.rrc.texas.gov by the last day of the month following production. Form PR is the Texas piece of the broader regulatory production reports framework that operators use to keep every state’s monthly filing on the same data chain.
The hard part is not the form. The hard part is having the numbers on hand to fill it out without chasing your pumper for three days.
What Goes on Form PR
Form PR is a per-lease, per-month rollup. If you operate a handful of leases in the Permian, East Texas, or the Panhandle, each lease gets its own PR line for the month. Required fields include:
- Lease number (the 5-digit or 6-digit ID assigned by the RRC)
- District (District 7B, 8, 8A, 9, etc.)
- Commodity (oil, gas, condensate, casinghead gas)
- Produced volume by well or by lease depending on allocation method
- Disposition (sold, used on lease, vented, flared)
- Purchaser name and purchaser P-5 number for every barrel that left the lease
- Beginning inventory, ending inventory, and the math that reconciles them
- Gas lift volumes (if any), clearly separated from produced gas
Operators filing by paper still exist, but the RRC has been aggressively moving everyone to online filing through the RRC Online system. If you are on paper, you are paying more in late-filing risk than the switch is worth.
Which Wells Owe a PR Line This Month
Texas PR filings split on a few branching rules. This table maps the common operator situations to the line they file.
| If the lease is… | You file… | Notes |
|---|---|---|
| Producing oil, gas, or both | Full PR with per-well volumes, dispositions, and purchaser P-5s | Standard case |
| Shut-in all month (active on RRC books) | PR with zero produced volume and a status code (SWR-14 on file) | Do not skip the filing |
| Plugged with a W-3 filed during the month | Final PR for the partial month, then stop | RRC closes the record on its end |
| Sold to a new operator during the month | PR from both operators for their respective windows | P-4 operator change controls the split |
| Injection, disposal, or EOR-only | Form W-10 or H-10, not PR | Different form entirely |
The best operators file before the 15th, not on the 30th. Every PR where the field data closes in the first week of the next month buys back the last week of scramble.
The Pumper-to-PR Data Path
Here is where most independents lose time. The numbers on Form PR do not come from the accountant’s head. They come from the tank gauge, the run ticket, the meter, and the pumper’s field notes. If any of those pieces fail, Form PR fails with them.
The normal chain looks like this:
- Daily tank gauge: the pumper reads the top and bottom of every oil tank and every water tank at the start of the shift.
- Run tickets: every time a transport pulls a load, the driver fills out a run ticket with gross barrels, BS&W (basic sediment and water), gravity, and temperature. The pumper and the driver both sign.
- Meter readings: gas meters get read monthly, sometimes daily if the gas is sold by meter rather than by allocation.
- Downtime and workover notes: if a well was shut in for 11 days because of a rod pump job, that shows up on PR as reduced produced volume with a narrative reason.
- Month-end rollup: all of the above gets summed, reconciled against the purchaser’s own statement, and turned into the PR line for each lease.
When the data collection is manual (Excel sheets, paper field books, or “I will text you the numbers”), step 5 is where the wheels come off. The accountant is calling the pumper, the pumper is looking for a notebook, and somebody is guessing what the gauge read on the 14th. Operators juggling multi-state production filings hit the same wall in every state; Texas Form PR is just where most of them notice it first.
How GreaseBook Fits the Form PR Workflow
GreaseBook is where the daily gauges, run tickets, and well-by-well production data get captured by the pumper on a phone or tablet. The data then rolls up on the operator side into a report that mirrors the PR format: per-lease monthly oil, gas, water, dispositions by purchaser, and beginning/ending inventory.
GreaseBook does not replace the RRC Online portal. Texas operators still log in and submit the PR themselves (or hand it to their accountant, or their third-party filer). What GreaseBook helps with is the hour or two you spent every month chasing the numbers that go on the form. When the pumper gauges a tank, that gauge is on your screen the same day, which means the month-end rollup is a print, not a scavenger hunt.
One stripper-well operator in Wichita County put it this way: “By the 3rd of the month I know exactly what my PR lines are going to look like. I used to not know until the 20th.”
If you are still calling your pumper to ask what the tanks read on the 14th, the problem is not the form. The problem is the data chain feeding the form.
See how GreaseBook cleans up the data chain →Common Form PR Filing Mistakes
Pulled from what Texas operators actually trip over, not what a consultant thinks might happen:
- Purchaser P-5 number missing or wrong. Every barrel that leaves the lease needs the P-5 of the purchaser who bought it. If the purchaser changed mid-month, both P-5s show up, and both get the right volume.
- Gas lift counted twice. If you are injecting gas as lift, that gas is not produced gas. Keep the gas lift volume on its own line and don’t let it sneak into the produced column.
- Inventory math that doesn’t balance. Beginning inventory plus produced volume minus sold volume should equal ending inventory. If it doesn’t, either a run ticket is missing or a gauge is wrong. Fix it before you submit, not after the RRC kicks it back.
- Shut-in wells reported as zero without a reason. A well producing zero oil one month is not automatically wrong, but the RRC will flag leases that go zero without a W-3X (plugging) or an SWR-14 (shut-in) on file. Document the reason.
- Late filings that snowball. PR is due the last day of the following month. Miss three months in a row and you are staring at a severance-stop notice from the Texas Comptroller. The fix is a clean data chain, not a panicked all-nighter.
Phrases to Eliminate When the RRC Writes Back
When an RRC auditor opens a lease file, the language you used on past correspondence shapes how hard the next question comes. Blame language and vague timelines invite follow-up. Measurement language closes findings.
| Instead of… | Say… | Why |
|---|---|---|
| “Our pumper missed the gauge on the 14th” | “Lease 28-1149 has a reconstructed gauge for the 14th based on the 13th and 15th tank readings and the run ticket of record” | Missing gauges are an audit trigger. Reconstructed gauges with cited inputs pass the look-back. |
| “Lease 28-1149 was down last week” | “Lease 28-1149 had four days of non-production (March 10 to 13) documented in the daily gauge log” | RRC audits against measurable non-production periods, not “down” periods |
| “We missed the last-day-of-month deadline” | “We filed three business days late and self-reported the variance on the PR cover” | Self-disclosure closes findings faster than silence |
| “That run ticket got lost” | “Run ticket [#] is reconciled from the purchaser’s P-5 statement for [purchaser name] for the period” | Never tell RRC a record is missing if it is reconcilable against the purchaser |
The best operators close the month in the first week, not the last. They document gauge reconstructions the day they happen, not the day the auditor asks. PR is a rhythm built into the daily data chain, not a fire drill on the 28th.
Wrong Fit for This Page
This page is not for operators running a full SCADA-to-accounting stack where Form PR rolls out of an integrated production accounting system (P2 BOLO, Quorum, Enertia). If your data is already clean and your filer is already pressing the button, you don’t need help with the data side of PR. This page is for the Texas operator with stripper wells, a pumper on a phone, and a month-end scramble.
FAQ
Is GreaseBook a replacement for P2 BOLO or Quorum for PR filing?
Honestly, no. If you already run P2 BOLO, Quorum, or Enertia and PR rolls out of your production accounting system, GreaseBook isn’t replacing that stack. GreaseBook sits upstream of it as the field-data capture layer. Operators running stripper wells on a spreadsheet or a paper field book are the ones who feel the lift.
When is Form PR due in Texas?
The Texas Railroad Commission requires Form PR by the last day of the month following the production month. January production is due by the last day of February. File online through RRC Online at webapps.rrc.texas.gov.
Is Form PR the same as the Railroad Commission monthly production report?
Yes. “Form PR” and “monthly production report” are used interchangeably by Texas operators. The official name is Form PR, filed per lease with the RRC.
Do I have to file Form PR if my well was shut in all month?
If the lease is still active on the RRC’s books and has producible wells, you still file PR for the month, reporting zero produced volume and documenting the shut-in reason. Dropping the filing entirely is how leases accidentally get flagged non-compliant.
Can I file Form PR on paper?
The RRC strongly prefers electronic filing through RRC Online. Paper filing is still technically accepted in some cases, but the turnaround and error rate make it the wrong choice for any operator with more than a handful of leases.
Related Pages
GreaseBook also automates state production reports in Texas, Mississippi, Alabama, Wyoming, and Michigan for operators filing across state lines.
- Oil and gas regulatory production reports: the full guide to state and federal production filings.
- Oklahoma OCC Form 300R: the Oklahoma equivalent for operators running in both states.
- ONRR federal reporting: federal lease reporting that sits alongside state filings for operators with BLM acreage.
- Wyoming Form 2: Wyoming monthly production reporting for operators with Rocky Mountain acreage.
GreaseBook captures the pumper's daily gauges and run tickets on a phone, so the numbers you need on PR are on your screen before the RRC asks for them. Because the form isn't the problem. The data chain feeding the form is.
See how GreaseBook builds a clean PR data chain →