If you pump a single barrel of oil in Texas, sooner or later you will answer to Form PR. The Texas Railroad Commission wants a monthly production report for every lease, every well, every tank run, and every disposition, and they want it by the last day of the following month. Miss it, and you start racking up late filings that follow the lease around like a bad smell.
Form PR is the monthly production report Texas operators file with the Railroad Commission of Texas (RRC). It covers oil produced, gas produced, gas lifted, condensate, water produced, oil transported off the lease, and the purchaser on the other end of those runs. The filing is done through the RRC’s online system at webapps.rrc.texas.gov, and the form has been around in one version or another for decades.
The hard part is not the form. The hard part is having the numbers on hand to fill it out without chasing your pumper for three days.
What Goes on Form PR
Form PR is a per-lease, per-month rollup. If you operate a handful of leases in the Permian, East Texas, or the Panhandle, each lease gets its own PR line for the month. Required fields include:
- Lease number (the 5-digit or 6-digit ID assigned by the RRC)
- District (District 7B, 8, 8A, 9, etc.)
- Commodity (oil, gas, condensate, casinghead gas)
- Produced volume by well or by lease depending on allocation method
- Disposition (sold, used on lease, vented, flared)
- Purchaser name and purchaser P-5 number for every barrel that left the lease
- Beginning inventory, ending inventory, and the math that reconciles them
- Gas lift volumes (if any), clearly separated from produced gas
Operators filing by paper still exist, but the RRC has been aggressively moving everyone to online filing through the RRC Online system. If you are on paper, you are paying more in late-filing risk than the switch is worth.
The Pumper-to-PR Data Path
Here is where most independents lose time. The numbers on Form PR do not come from the accountant’s head. They come from the tank gauge, the run ticket, the meter, and the pumper’s field notes. If any of those pieces fail, Form PR fails with them.
The normal chain looks like this:
- Daily tank gauge: the pumper reads the top and bottom of every oil tank and every water tank at the start of the shift.
- Run tickets: every time a transport pulls a load, the driver fills out a run ticket with gross barrels, BS&W (basic sediment and water), gravity, and temperature. The pumper and the driver both sign.
- Meter readings: gas meters get read monthly, sometimes daily if the gas is sold by meter rather than by allocation.
- Downtime and workover notes: if a well was shut in for 11 days because of a rod pump job, that shows up on PR as reduced produced volume with a narrative reason.
- Month-end rollup: all of the above gets summed, reconciled against the purchaser’s own statement, and turned into the PR line for each lease.
When the data collection is manual (Excel sheets, paper field books, or “I will text you the numbers”), step 5 is where the wheels come off. The accountant is calling the pumper, the pumper is looking for a notebook, and somebody is guessing what the gauge read on the 14th.
How GreaseBook Fits the Form PR Workflow
GreaseBook is where the daily gauges, run tickets, and well-by-well production data get captured by the pumper on a phone or tablet. The data then rolls up on the operator side into a report that mirrors the PR format: per-lease monthly oil, gas, water, dispositions by purchaser, and beginning/ending inventory.
GreaseBook does not replace the RRC Online portal. Texas operators still log in and submit the PR themselves (or hand it to their accountant, or their third-party filer). What GreaseBook helps with is the hour or two you spent every month chasing the numbers that go on the form. When the pumper gauges a tank, that gauge is on your screen the same day, which means the month-end rollup is a print, not a scavenger hunt.
One stripper-well operator in Wichita County put it this way: “By the 3rd of the month I know exactly what my PR lines are going to look like. I used to not know until the 20th.”
If you are still calling your pumper to ask what the tanks read on the 14th, the problem is not the form. The problem is the data chain feeding the form.
See how GreaseBook cleans up the data chain →Common Form PR Filing Mistakes
Pulled from what Texas operators actually trip over, not what a consultant thinks might happen:
- Purchaser P-5 number missing or wrong. Every barrel that leaves the lease needs the P-5 of the purchaser who bought it. If the purchaser changed mid-month, both P-5s show up, and both get the right volume.
- Gas lift counted twice. If you are injecting gas as lift, that gas is not produced gas. Keep the gas lift volume on its own line and don’t let it sneak into the produced column.
- Inventory math that doesn’t balance. Beginning inventory plus produced volume minus sold volume should equal ending inventory. If it doesn’t, either a run ticket is missing or a gauge is wrong. Fix it before you submit, not after the RRC kicks it back.
- Shut-in wells reported as zero without a reason. A well producing zero oil one month is not automatically wrong, but the RRC will flag leases that go zero without a W-3X (plugging) or an SWR-14 (shut-in) on file. Document the reason.
- Late filings that snowball. PR is due the last day of the following month. Miss three months in a row and you are staring at a severance-stop notice from the Texas Comptroller. The fix is a clean data chain, not a panicked all-nighter.
Wrong Fit for This Page
This page is not for operators running a full SCADA-to-accounting stack where Form PR rolls out of an integrated production accounting system (P2 BOLO, Quorum, Enertia). If your data is already clean and your filer is already pressing the button, you don’t need help with the data side of PR. This page is for the Texas operator with stripper wells, a pumper on a phone, and a month-end scramble.
FAQ
Is GreaseBook a replacement for P2 BOLO or Quorum for PR filing?
Honestly, no. If you already run P2 BOLO, Quorum, or Enertia and PR rolls out of your production accounting system, GreaseBook isn’t replacing that stack. GreaseBook sits upstream of it as the field-data capture layer. Operators running stripper wells on a spreadsheet or a paper field book are the ones who feel the lift.
When is Form PR due in Texas?
The Texas Railroad Commission requires Form PR by the last day of the month following the production month. January production is due by the last day of February. File online through RRC Online at webapps.rrc.texas.gov.
Is Form PR the same as the Railroad Commission monthly production report?
Yes. “Form PR” and “monthly production report” are used interchangeably by Texas operators. The official name is Form PR, filed per lease with the RRC.
Do I have to file Form PR if my well was shut in all month?
If the lease is still active on the RRC’s books and has producible wells, you still file PR for the month, reporting zero produced volume and documenting the shut-in reason. Dropping the filing entirely is how leases accidentally get flagged non-compliant.
Can I file Form PR on paper?
The RRC strongly prefers electronic filing through RRC Online. Paper filing is still technically accepted in some cases, but the turnaround and error rate make it the wrong choice for any operator with more than a handful of leases.
Related Pages
- Oil and gas regulatory production reports: the full guide to state and federal production filings.
- Oklahoma OCC Form 300R: the Oklahoma equivalent for operators running in both states.
- ONRR federal reporting: federal lease reporting that sits alongside state filings for operators with BLM acreage.
GreaseBook captures the pumper's daily gauges and run tickets on a phone, so the numbers you need on PR are on your screen before the RRC asks for them. Because the form isn't the problem. The data chain feeding the form is.
See how GreaseBook builds a clean PR data chain →